SCSEP Job Developer/Trainer
Reports to: SCSEP Program Manager
FLSA Status: Non-Exempt
Working in conjunction with the Senior Community Service Employment Program (SCSEP) staff, the job developer/trainer will provide job development assistance to SCSEP participants. Conduct outreach to area employers including community agencies, tribal entities, and private sector businesses to develop unsubsidized employment and/or additional training sites for SCSEP participants. Provide participants with job training and job search assistance.
- Recruit potential employers and host agencies through written promotion and personal contacts with workforce development agencies, business owners, managers and community agencies within an assigned geographic area.
- Arrange or provide additional participant training including OJE training, computer skills training, job clubs/job coaching, resume development, and job referrals for participants to public and private employers.
- Refer job-ready participants to public and private employers including host agencies in order to meet the NICOA SCSEP entered employment performance goal.
- Provide SCSEP Program Manager with data concerning contacts, referrals for job openings, and entered employment.
- Assist with participant enrollment activities to include: intake, eligibility determination, assessment, counseling, documentation, collection of required paperwork to ensure service level goals will be met.
- Provide orientation and training to participants and work site supervisors at least twice annually.
- Submit all appropriate documents for participants and host agencies within required time frame.
- Team with Program Manager and Specialist to complete IEP and assessment within 30 days after start date.
- Monitor and document progress of participants and update participant IEP no less than every six months or as often as necessary.
- Assist with collection and submission of participant timesheets, if needed.
- Inform SCSEP Program Manager on all matters pertaining to participants, host agencies or other developments that may impact project operations locally, statewide or nationally.
- Other tasks and duties as assigned.
- Minimum of 30 hours of college credits with a minimum of 3 years verifiable and relevant experience – Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling four (4) years may substitute for the required education and experience.
- Respect for and sensitivity to the needs and rights of others, including those with differing cultural, racial, sexual, ethnic or age identities.
- Must have good driving record.
- Essential function of this job is the ability to travel.
Working Conditions and Physical Effort:
- Extensive out of office travel is required; within and outside of the state.
- Work is performed in both typical interior office and outside weather conditions
- Noise level is moderate
- Very limited exposure to physical risk and very limited physical effort required
- Sitting for prolonged periods
- Lifting items 25 lbs. or less consistently
- Bending or stooping occasionally
Reports to: Finance Director
FLSA Status: Non-Exempt
Compile and post employee and enrollee time and payroll data. Compute employees’ and enrollee time worked. Compute and post wages and deductions. Prepare and mail paychecks. Produce reissued checks, prepare employment verifications, prepare report of hires and maintain employee and enrollee payroll files. Prepare tax withholdings, garnishments and miscellaneous deductions pertaining to bi-weekly payroll. Post all employee and participant additions and terminations to payroll.
NOTE: It is the policy of National Indian Council on Aging, Inc. to have a ZERO tolerance for workplace harassment and violence.
Payroll Essential Functions and Responsibilities:
- Inputs and verifies bi-weekly payroll reports.
- Prints and mails payroll/staff checks and direct deposits.
- Processes income and employee verifications, processes reissued checks.
- Maintains employee and enrollee data forms.
- Maintains records, reports and files on W-4’s, enrollee data, vacation and sick leave schedules.
- Prepares state withholding taxes, garnishments and IRS payments.
- Reports new hires using E-verify.
- Creates and submits yearly W-2 for employees and enrollees to states and Social Security Administration.
- Prepares and submits Payroll 941 reconciliation according to federal timelines.
- Prepares and submits all unemployment and special state tax filings.
- Prepares check requests to pay vendors for taxes, garnishments and any deductions.
Other Duties and Responsibilities:
These include but are not limited to the following (additional responsibilities may be assigned as necessary):
- Assist and assume accounts payable responsibilities as needed. Cross train to keep skills and knowledge current.
- Occasional travel required to workshops and conferences as assigned.
- Assists the Finance Director with special projects.
- Adheres to NICOA policies and procedures.
Required Qualifications (includes education, skills and experience):
- Associates Degree with a minimum of 2 years relevant experience.
- A valid driver’s license and current automobile insurance.
- 2 years’ experience in payroll processing and reconciliation.
- Experience reconciling bank accounts.
- Basic knowledge of arithmetic and algebra.
- Excellent computer skills; demonstrated proficiency in Microsoft Word, Excel, and Access.
- Strong verbal and written communication skills.
- Ability to identify and assess business needs and/or issues and find solutions or resolution.
- Mature judgment and professionalism in handling confidential matters.
- Superior dependability including excellent attendance and punctuality.
- Ability to establish and maintain harmonious working relationships with supervisor, colleagues, community members, board members and other persons contacting NICOA.
- Experience with MIP Accounting Software.
- At least 5 years of payroll experience.
- Preference given to American Indian/Alaska Natives
Equal Employment Opportunity
We are an Equal Opportunity Employer that values workplace diversity.